On the 25th May 2018, the new General Data Protection Regulation (GDPR) has come into effect. This is good news for all that are affected by the data processing and shall maintain standards in relation to the security of your personal data.
- We will only keep information about you that is needed to support our work with you, funders or its a legal requirement.
- We will only share information about third parties if its to maintain yours or other safety and wellbeing.
Who we are
The type of data we collect
Membership forms e.g. homework club, half term programmes or community sessions forms which will have the following information on;
first and last name, date of birth, gender, ethnicity, contact name and number for emergencies, address, medical info and photo consent.
We CAN NOT collect anyone’s IP address information or anything like that’s from our website as its a free website and is only an information hub, as you can not sign up or join via our website, you can only print a membership form and hand it in to us or email it over which is encrypted, safe and secure.
What we do with your data
We mainly just want to keep in touch to let you know how your child/children are doing in our sessions, and to know all the relevant information about the young person so we can prepare and plan our sessions and ensure they are in the right group. However we may share anonymised data with our funders, this is to monitor the impact of our work and is normally a general requirement of us receiving funding. This could include number of participants at sessions, gender, borough they live in, disabilities and age. We are currently funded by The National Lottery, Cripplegate Foundation but have received funding from, Islington Council and Sport Islington.
We will never share your name or contact details with our funders, unless we are asked explicity asked to do so, and we will always let you know if you are participating in a programme/project which requires this level of information sharing.
However we have just been awarded The Jack Petchey Foundation Silver Achievement Award Scheme and this requires us to have to declare the winners name when awarding them the prize and stating what the money was used for. So we will contact parents/carers before awarding this award.
If we feel we need to share your information with a statutory agency as a matter of safeguarding we will do this in line with our safeguarding policies.
When we (or any organisation or company) holds data about you, you have the right:
- to obtain access to, and copies of, the personal data we hold for you
- to require that we cease processing your personal data if the processing is causing you damage or distress
- to require us not to send you marketing communications
- to require us to correct the personal data we hold about you if it is incorrect
- to require us to erase your personal data
- to require us to restrict our data processing activities (and, where our processing is based on your consent, you may withdraw that consent, without affecting the lawfulness of our processing based on consent before its withdrawal)
- to object, on grounds relating to your particular situation, to any of our particular processing activities where you feel this has a disproportionate impact on your rights
We want you to feel confident in exercising your rights when it comes to data that we, and others, have about you. A copy of the new notice is attached at the bottom of the page or paper copies will be available from staff. Please read through our more in depth policies via the links or contact us at firstname.lastname@example.org if you have any questions.